TO: ALL DEEPDALE GARDENS CORPORATIONS SHAREHOLDERS
FROM: THE BOARD OF DIRECTORS
DATE: JULY 20, 2011
RE: RECENT RESOLUTIONS AND POLICY CHANGES
1. At a Regular Meeting of the Board of Directors of Deepdale Gardens Corp., held at the offices of the corporation located at 60-33 Marathon Parkway, Little Neck, New York 11362 on June 29, 2011, a quorum having been present, and a discussion regarding the amendment of the Resolution dated, September 27, 2004 requiring wall to wall carpeting or cork floating floor in apartments having been held, and unanimously voted in favor of, it was
RESOLVED, that the Resolution requiring wall to wall carpeting and/or cork-floating floor in apartments be amended to provide shareholders with an additional flooring option. Shareholders may install a ¼” or 6mm cork underlayment combined with a floating floor top layer to meet Deepdale flooring requirements. The top floating floor may be a combination of materials including but not limited to laminate floor planks or engineered flooring. The underlayment and floating floor must cover the same surfaces which would otherwise need to be carpeted and must meet the specifications attached hereto and made a part hereof. Any shareholder installing this flooring option must make an appointment to have the Deepdale Maintenance Department inspect the cork underlayment after it has been installed and before installing the top layer of flooring over the underlayment. If the shareholder fails to have the underlayment inspected by Maintenance, he or she will be required to remove the top layer of flooring so that Maintenance can inspect the cork underlayment. If the shareholder installs underlayment that does not meet Deepdale specifications, the shareholder will be required to remove the underlayment at the shareholder's expense; and it is further
RESOLVED, that a notice shall be sent to all shareholders notifying them of this amendment and providing them with a copy of said amended document.
2. At a Regular Meeting of the Board of Directors of Deepdale Gardens Corp., which was held at the offices of the corporations located at 60-33 Marathon Parkway, Little Neck, New York 11362, on June 29, 2011, a quorum having been present, the Board established a policy that would limit the amount of exterminations to twelve (12) visits per unit annually. If it is determined by the Deepdale Maintenance Department that a unit has an infestation problem, then Deepdale Gardens Corporations will perform its due diligence to fix the problem, excluding any verified case of termites or bedbugs.
Except as provided above, all extermination visits in excess of the twelve (12) allotted will be at the expense of the shareholder and billed back to the shareholder as additional carrying charges.
The motion was carried unanimously.
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TO: ALL DEEPDALE GARDENS CORPORATIONS SHAREHOLDERS
FROM: THE BOARD OF DIRECTORS
DATE: SEPTEMBER 29, 2011
RE: RECENT RESOLUTIONS AND POLICY CHANGES
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1. At a Regular Meeting of the Board of Directors of Deepdale Gardens Corp., held at the offices of the corporation located at 60-33 Marathon Parkway, Little Neck, New York 11362 on September 21, 2011, a quorum having been present, and a discussion regarding the requirement that all appliances installed in a unit within Deepdale Gardens Corporations be Energy Star rated having been had, it was
RESOLVED, that effective November 1, 2011, all shareholders purchasing new appliances are required to purchase Energy Star rated appliances. Any shareholder who does not replace an appliance with an Energy Star rated appliance will be subject to a ten dollar monthly surcharge per appliance.
RESOLVED, that a notice shall be sent to all shareholders notifying them of this resolution and providing them with a copy of the resolution.
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2. At a Regular Meeting of the Board of Directors of Deepdale Gardens Corp., held at the offices of the corporation located at 60-33 Marathon Parkway, Little Neck, New York 11362 on September 21, 2011, a quorum having been present, and a discussion regarding the need for inspecting for Bed Bugs when an apartment is sold having been had, it was
RESOLVED, that effective November 1, 2011, all shareholders selling their units in Deepdale Gardens Corporations be required to produce certification stating the apartment has been inspected for and is certified to be free of bed bugs, by a licensed exterminator within fourteen days of the scheduled closing.
RESOLVED, that the document must be submitted at the closing of the apartment.
RESOLVED, that a notice shall be sent to all shareholders notifying them of this resolution and providing them with a copy of the resolution.
The Board of Directors has seen the need to address these two major issues given the impact that both have on the quality of life in our community, our city and the Nation.
First is the issue of saving energy and reducing our energy consumption. It has been proven that Energy Star rated appliances reduce energy consumption and, in return, reduce our electric expense. The Board of Directors voted to require that Energy Star appliances to be installed in all apartments that are purchasing NEW appliances. Appliances purchased prior to November 1, 2011 will not be affected. This requirement will change the procedures for reporting appliances. ALL APPLIANCES, whether they are chargeable or non-chargeable, will have to be reported to the Management Office and inspected by the Maintenance Department. All shareholders will be required to submit proof that the appliances installed are Energy Star rated, if the industry has such a rating for the appliance. If a shareholder installs an appliance other than one that is Energy Star rated, a ten dollar ($10) a month surcharge per appliance will be added to the monthly maintenance charges. When shopping for appliances, please ask for Energy Star appliances only and you will avoid the additional surcharge. Please call the Management Office when installing new appliances, so that you can obtain a new appliance reporting form. It is the shareholder’s responsibility to report the appliances, submit proof of the Energy Star rating and arrange an inspection.
All shareholders should educate themselves in the prevention of an infestation of bed bugs. Do not try to alleviate the problem yourself by spraying or fogging the apartment. These chemicals may place the health and safety of your family at risk. Extermination of bed bugs is best left to a professional. If you feel that you have a bed bug problem, please contact the Management Office.
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Resolution 2011 Amendment : Alternative Flooring
AT a Regular Meeting of the Board of Directors of Deepdale Gardens Corp., held at the offices of the corporation located at 60-33 Marathon Parkway, Little Neck, New York 11362 on June 29, 2011, a quorum having been present, and a discussion regarding the amendment of the Resolution dated, September 27, 2004 requiring wall to wall carpeting or cork floating floor in apartments having been held, and unanimously voted in favor of, it was.
RESOLVED, that the Resolution requiring wall to wall carpeting and/or cork-floating floor in apartments be amended to provide shareholders with an additional flooring option. Shareholders may install a 1/4" or 6mm cork underlayment combined with a floating floor top layer to meet Deepdale flooring requirements. The top floating floor may be a combination of materials including but not limited to laminate floor planks or engineered flooring. The underlayment and floating floor must cover the same surfaces which would otherwise need to be carpeted and must meet the specifications attached hereto and made a part hereof. Any shareholder installing this flooring option must make an appointment to have the Deepdale Maintenance Department inspect the cork underlayment after it has been installed and before installing the top layer of flooring over the underlayment. If the shareholder fails to have the underlayment inspected by Maintenance, he or she will be required to remove the top layer of flooring so that Maintenance can inspect the cork underlayment. If the shareholder installs underlayment that does not meet Deepdale specifications, the shareholder will be required to remove the underlayment at the shareholder's expense; and it is further
RESOLVED, that a notice shall be sent to all shareholder notifying them of this amendment and providing them with a copy of said amended document.
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Resolution 2017 Amendment : Alternative Flooring
AT a Regular Meeting of the Board of Directors of Deepdale Gardens Corp., Held at the offices of the corporation located at 60-33 Marathon Parkway, Little Neck, New York 11362 on April 26, 2017 a quorum having been present, and a discussion regarding the flooring requirement within Deepdale Gardens Corporations, in response to numerous shareholder noise complaints.
RESOLVED, that effective May 1, 2017, all shareholders are required to have wall to wall carpeting installed with padding or the alternative flooring of floating cork planks with the dimensions of 12"x35"x7/16. The previous alternative of cork underlayment with laminate/manufactured flooring over is NO LONGER AN OPTION
RESOLVED, that all shareholders changing their flooring, whether to new carpeting or to the alternative flooring of Cork Floating Floor, must submit an alteration agreement to the Management Office for approval by the Maintenance Office.
RESOLVED, that a notice shall be sent to all shareholders notifying them of this resolution and providing them with a copy of the resolution.